Executive Assistant & Production Coordinator

Written By Marita Amour Itela

This is more than a role — it’s a chance to create real impact where it matters most.

Full-Time | Copenhagen | Apply by March 8 | Start Date: As soon as possible

About The Soulfuls

The Soulfuls, founded by Aram Ostadian-Binai in 2018, is an award-winning Copenhagen-based NGO with a mission to shape a free, fair, and inclusive future where everyone’s voices can be heard. We proudly celebrate cultural diversity and are committed to empowering the next generation of women from all backgrounds to reach their career goals. Our aim is to create equitable job opportunities, amplify unheard voices, and foster systemic change through community, culture, and collaboration.

The Role

We’re looking for a highly organised, proactive, and collaborative Executive Assistant & Production Coordinator to support our Founder & CEO and help lead the coordination and execution of our partnerships, events, and key programs.

This is a hybrid role for someone who thrives on making things happen — managing details, people, and timelines — while being part of a purpose-led, fast-moving team.

Be here for the impact — and help build what doesn’t exist yet.

Key Responsibilities

Executive Support

  • Manage the Founder & CEO’s calendar, inbox, and meeting prep

  • Coordinate travel, accommodation, and day-to-day administrative needs

  • Prepare decks, agendas, meeting notes, and follow-ups

  • Act as a liaison between the Founder and internal/external stakeholders

Project & Production Management

  • Track partner deliverables and timelines, and coordinate follow-ups

  • Own partner onboarding processes, including schedules and documents

  • Support in preparing reports, contracts, and updates to partners

  • Ensure clear communication with internal and external collaborators

  • Coordinate project timelines and deliverables across events and campaigns

  • Manage logistics for mentorship programs, community events, and workshops

  • Liaise with freelancers, venues, and vendors

  • Keep files, documents, and shared systems organised and up to date

  • Help everything run smoothly — from planning to execution

About You

  • 2–4 years’ experience in project coordination, executive support, or event/production roles

  • Highly organised, detail-oriented, and dependable

  • A confident communicator in both Danish and English (spoken and written)

  • Skilled in writing and editing professional materials — from funding applications to partner decks and reporting

  • Comfortable representing The Soulfuls’ tone, mission, and values across internal and external communication

  • A natural community-builder who values meaningful relationships with mentees, mentors, and collaborators

  • Proactive, solution-oriented, and calm under pressure

  • Able to manage multiple projects and shifting priorities with clarity and care

  • Passionate about inclusion, cultural representation, and driving social impact through creativity and structure

What We Offer

  • A front-row seat to a purpose-driven NGO rooted in creativity, culture, and change

  • A supportive and mission-aligned team

  • A chance to shape meaningful, visible impact through your role

→ Be here for the impact — and help build what doesn’t exist yet.

Salary & Hours


This is a full-time position.

Salary: DKK 36.000 per month

The role is based in Copenhagen.

To Apply

Please send your CV and a short note about why this role speaks to you to aram@thesoulfuls.com

We encourage blind CVs to support a more inclusive and bias-aware recruitment process.

Deadline to apply: May 8th, Applications will be reviewed on a rolling basis.
Start date: As soon as possible.

Marita Amour Itela
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